A Society can be created by a minimum of 7 or more persons. Apart from persons from India, companies, foreigners, as well as other registered societies can also register for the Memorandum of association of the society.
Similar to Partnership firms, society can also be either unregistered or registered. But, only the registered societies will be able to withstand consigned properties and/or have an ensemble filed against or by the society.
Society registration is maintained by state governments. Thus, the application for society registration must be created to the specific authority of the state, where the registered office of the society is situated.
For Society registration, the establishing members must agree with the name of society first and then prepare for the Memorandum, followed by Rules & Regulations of the society.
Following are the documents required for the Society Registration in India:
PAN Card: PAN card of all the members of the proposed society has to be submitted along with the application.
Residence Proof: The residence proof of all the members of the society also has to be submitted. The following can be used as valid residence proof:
- Bank Statement
- Aadhaar Card
- Utility Bill
- Driving License
- Passport
Memorandum of Association: The memorandum of association has to be prepared which will contain the following clauses and information:
The work and the objectives of the society for which it is being established.
The details of the members forming the society.
It will contain the address of the registered office of the society.
Rules & Regulations of the Society:
The rules and regulations of the society also have to be prepared which will contain the following information:
- Rules and regulations by which the working of the society will be governed and the maintenance of day to day activities.
- It will contain the rules for taking the membership of the society.
- The details about the meetings of the society and the frequency with which they are going to be held is to be mentioned.
Information about the Auditors. - Forms of Arbitration in case of any dispute between the members of the society.
- Ways for the dissolution of the society will also be mentioned
- Once the rules have been formed, they can be changed but the new set of rules will be signed by the President, Chairman, Vice President and the Secretary of the Society.
Covering letter: A covering letter mentioning the objective or the purpose for which the society is being formed will be annexed to the beginning of the application. It will be signed by all the founding members of the society.
Proof of Address: A copy of the proof of address where the registered office of the society will be located along with a NOC from the landlord if any has to be attached.
List of all the members: A list of all the members of the governing body has to be given along with their signatures.
Declaration: A declaration has to be given by the president of the proposed society that he is willing and competent to hold the said post.
All the above documents have to be submitted to the Registrar of Societies along with the requisite fees in 2 copies. On receiving the application, the registrar will sign the first copy as acknowledgement and return it while keeping the second copy for approval. On proper vetting of the documents, the registrar will issue an Incorporation Certificate by allotting a registration number to it.
The signed Rules & Regulations, as well as Memorandum, has to be filed with the concerned society or registrar of state with a mentioned fee. If the registrar is fulfilled with the society registration application, then they will certify that the society is registered.
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